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Organization
ERASMUS RADIOGRAPHY GROUP     
Agreements 1991 - 2006:
Update September 2006


Because Socrates introduced `Thematic networks' which have a different structure,  it is agreed that from 2002 the name of our `Erasmus Radiography Network' which exists since 1990, will be  `Erasmus Radiography Group'.

Management team:
Representatives of each member institution form the management team of the group.
A chairman and vice chairmen are elected for a period of two years. After two years the vice chairman takes over the chair and a new vice chairman is elected.
It is agreed that the future of our group will be guaranteed by the member institutions and that all partners will provide funding to attend the management team meeting with at least one person.

  Members of the team are responsible for:
signing and distribution of the bilateral contracts with members of the group.
signing and distribution of the tri partite learning agreements of their outgoing students
good interaction between meetings and especially during the exchange period. (curriculum changes, other news, problem solving etc.)
sending information that is relevant for all partners and copies of evaluation form nr. 6 to the secretary for filing and further distribution
good preparation of the participants in the annual meeting.
good e-mail discipline (confirm reception to sender and answer as soon as possible).

  Chairman and vice chairman are responsible for:
efficient and well prepared meetings.
the content of the agenda for the management team meeting and teleconference(s).
gathering and distributing all relevant EU and Socrates information.
  The secretary is responsible for:
preparation of meetings
minutes
compilation of student evaluation form nr. 6
regular update and distribution of exchange planning schedules
statistics of former exchanges
maintaining a central information point and archive
acting as contact person for (new) partners
updating forms, documents and web site

Meetings:
The management team will meet once a year for two days.
During the meeting partners will present their institutions to the students in a `student market'.
In principle participants will pay for all meals.
Finance:
It is agreed that partners will pay the costs of the web site by rotation.
Extension of the Group:
The group will grow slowly. Priority will be to extend the number of countries and not the number of schools per country.
Interested new partners can contact the secretary.
Institutions interested in membership of our group will be asked to apply in an official letter and to provide the following information:
Name, address and Erasmus ID
Responsible person
If they can comply with EU regulations (ECTS, learning agreement, transcript of records)
If they implement the Bologna agreement
A copy of their radiographer education curriculum (in English)
Based on this information the management team can decide to invite a representative for an oral presentation during the management team meeting. The management team will decide on admission during this meeting.

Student exchanges:

Exchange period:
The exchange period of three months will be in January, February, March each year.

Learning agreement:
A  tripartite learning agreement' will be signed by the home institution, the host institution and the student, describing the student's programme of study abroad and will be accompanied by a `transcript of record' listing the student's past academic achievements.
It is agreed that all partners will use and deliver the learning agreement and transcript of records, starting with the exchange 2004. All partners will use the same EU form.
Learning agreements will be drawn up by the home country, posted to the  host  and returned by the host before the end of November each year. The unit title/s, code and credit value assigned to the programme or to the individual components should be included in the study programme.
When there is a difference in grading systems a clear description of the meaning will be provided by the host country and it will be up the home institute to translate these grades into their own system.

Transcript of records:
The unit titles, code and credit value assigned to the exchange programme and to the individual components should be included in accordance with EU regulations
An explanation of the grades/ marks/ marking guidelines for each institution will be available on the teacher zone of the ERG web site ,so that marks/ grades can be translated from the transcript presented at the completion of each Erasmus Programme

Planning:
Institutions will accept students up to an agreed maximum, also if they send less themselves.
Students should be informed about their destination as son as possible to enable them to start language preparation in time. The home institutions will stimulate language preparation and will stress the importance
During the planning period institutions will inform their partner as soon as a student withdraws from the programme.
After the 15th of November before the exchange, students can only withdraw from the programme with a medical certificate or because of family circumstances to be judged by the home institution.
Deposits may not be refunded.

Exchange curriculum:
Every member institution offers a specific topic of interest (specialty) during the exchange period.
A description of each study unit in the programme will be available, including a unit title and code, learning objectives, assessment mode and suggested reading list.
The programme will include other topics besides the `speciality' as language and culture.
The clinical component is part of the educational program and is not to be considered as a work experience.

ECTS credits:
The exchange programme will be given a value of 20 ECTS credits.
Each institution may decide on the credit weighting of the clinical and theoretical components of the programme
Each component may have a recommended minimum of 8 and a maximum of 12 credits according to the course requirements.
For all courses successfully completed abroad, students receive a formal `transcript of records' from the host university showing the titles of these courses and the credit of each represented.
The `transcript of record' will indicate which study units the student has successfully completed.
Should a student fail a component provision is to be made for the student to re-sit that component in the home institution at an established date. The assessment mode is to remain the same as that of the original test.
The clinical placements  will be assessed according to a scheme reflecting the credit weighting.
The sending institution recognises the credits received by students from other institutions in such a way that a credit for the courses passed replaces that which would otherwise have been obtained from the home institution during a comparable period of study.
Records of attendance will be kept.

Breakdown of credits - agreed October 2003:
Member:
Credits theory:
Credits Practice:
Other credits:
(language, culture)
Weeks total:
Weeks
with patients
Total hours of practice, including skills lab:
Turku
6
12
8
256
2
Athens
8
12
8
200
-
Dublin
6
12
7
245
2
Malta
8
8
8
190
4
Haarlem
8
10
2 ultrasound
1 radiotherapy
216
2
Eindhoven
8
11
3
185
2
Bergen
6
12
8
240
2
Coimbra
8
10
7
210
2
Porto
9
9
7
210
2
Lund
6
12
7
224
2
Belfast
10
8
5
175
2


Research, thesis and tests during exchange:
The host institution will be informed at least two months before if students have to do research during the exchange and therefore need any special support.
It is the student's responsibility to work on their thesis during their stay, but it may not interfere with the programme of the host institution.
The home institution will avoid extraordinary study load and any tests during the exchange period.

Clinical placements:
Clinical placements will have some relation with the `specialty ` of the exchange curriculum, but not necessarily during the whole placement.).
The clinical component is part of the educational programme and is not to be considered as a work experience.
The main aim is to let students perform examinations they already know in a different situation.  They should  really perform the examinations and not only observe.
During clinical placements students will wear an ERASMUS badge with their name, name of the host country and home institution.
The host will provide TLD badges + reports starting with the exchange 2004 and if not possible in 2005. Partners will exchange bilateral information on this
Placements will be for 4 days a week or 5 days a week. In the last case students will have one week off in the exchange period.

Student accommodation:
The host institution will find accommodation. If students organize their own accommodation the host institution should be informed prior to arrival.
In Eindhoven a deposit has to be paid before the 15th of October. This will be refunded after the exchange. In Belfast the 50 pounds deposit are not refundable

Student information:
All relevant information, especially  for the  students, is available at http://www.erasmus-rad-group.org/ Each member institution will regularly update this information through the secretariat.
It is agreed to use a same format for student information on our web site

Mentoring:
Students will be informed on arrival about local procedures/rules  and will  be advised to contact their coordinator in an early stage if they encounter any problem..

Presentations:
Students will give presentations on arrival in the host institution and in their own institution after the exchange, following the agreed guidelines of the management team. \
All students should start the presentation of their homeland and institutions with 2 sentences in their host institution's language, e.g. Greek, Portuguese, etc.

Language preparation:
Basic knowledge of the language of the host country is one of the aims of  ERASMUS. Therefore students should know as soon as possible to which country they will exchange to facilitate to study the language.
Language courses in the host institution will be free of charge.  

Health care insurance and health certificates:
The home institution is responsible for the outgoing students to carry all needed certificates.
Form E128 gives full cover of medical costs.
The host institution will check on arrival if all needed arrangements have been made

Early departures:
Students will be informed that, aside emergencies,  leaving the host country before the official end of the programme is forbidden.

Evaluation and quality assessment:
A set of forms has been developed for evaluation and quality assessment.
The host institution is responsible for the handling of the forms
The host institution will send copies of all  forms (1, 2, 3, 5 and 6) to the home institution as soon as possible after the exchange.
A copy of only form number 6 will be sent to the secretariat to compile.(If students hesitate to fill in form six, because of a negative evaluation, they will be offered to hand in two copies in a closed envelope.)

Teacher exchanges:
Teacher exchanges will be organized between partners. The aims are:
dissemination of academic specialist knowledge.
further development of own skills.
Teachers have to stay for 1 week and have to teach a minimum of 8 hours, including demonstrations and/or clinical visits..